+86-13925456769
News
VOKON New Benchmark in Smart Government
2026-04-19
In the wave of digital transformation and green office initiatives, the Changsha City Government actively responds to the national "Dual Carbon" strategy. Partnering with industry-leading brand VOKON, they have carried out a comprehensive smart upgrade of their core conference rooms, creating a modern government meeting space that integrates paperless meetings, high-definition audio amplification, and intelligent central control. This innovative solution injects technological momentum into efficient decision-making and cross-departmental collaboration!
Project Background: Addressing Traditional Meeting Pain Points and Moving Towards Smart Governance
As the political hub of Hunan Province, the Changsha City Government conducts daily meetings covering a wide range of scenarios, including policy discussions, emergency command, and public opinion collection. The traditional meeting model faces challenges such as inefficient document circulation, inconvenient remote collaboration, complex equipment operation, and high information security risks. To address these issues, the city government has proposed the establishment of a secure, eco-friendly, and intelligent audio-visual system to enhance administrative efficiency, reduce costs, and promote a green, low-carbon approach.
Solution Highlights: VOKON's Paperless Audio-Visual Empowerment Across All Scenarios
1. Smart Paperless Meeting System: Efficient Collaboration, Worry-Free Security
Pre-Meeting:
Upload meeting materials to the cloud platform with one click, supporting batch encryption distribution, saving 70% of the time spent on preparing paper documents.
During the Meeting:
24 paperless terminals (15.6-inch high-definition touch screens) enable electronic sign-in, voting, and file annotation synchronization. The built-in AI speech-to-text feature generates real-time meeting minutes, replacing traditional manual note-taking.
Post-Meeting:
Materials are automatically encrypted and archived, with options for one-click clearing or compression storage, ensuring data security and meeting high confidentiality standards required for government affairs.
2. Professional Sound Amplification System: Clearly Conveying the Voice of Governance
Using professional sound amplification speakers, the system is precisely laid out based on the acoustics of the conference room, ensuring even sound coverage and clear, distortion-free audio that meets the national “Hall Sound Amplification System Design Standards”.
Intelligent noise reduction and echo cancellation technology ensure that both local and remote participants can hear clearly from both the front and back rows, with discussions free from interference—especially in multi-speaker scenarios.
3. Intelligent Central Control Matrix: One-Click Control of the Entire System
Integrates control of lighting, audio, projection, curtains, and other devices, allowing for "one-click scene switching" (e.g., for daily meetings, remote video, training modes) via a visual touch panel. The operation is simple and intuitive, reducing the complexity of device management.
Supports remote maintenance and self-diagnosis for faults, ensuring long-term system stability and reliable operation.
4. Remote Video Collaboration: Breaking Down Spatial Barriers
Equipped with 4K ultra-high-definition cameras and AI encoding/decoding technology, the system supports multi-venue video splitting and real-time sharing of electronic whiteboards, enabling seamless cross-departmental policy discussions and emergency command coordination.
Intelligent bandwidth adjustment ensures smooth transmission even during network fluctuations, reducing meeting disruption by 90%.
Tangible Results: Double Improvement in Efficiency and Experience
Efficiency Leap
The paperless system boosts document circulation efficiency by 70%, while remote meetings save over 50% in travel costs.
Experience Upgrade
Participants report that "the operation is even simpler than a smartphone" and "the voice is as clear as face-to-face communication." After integrating the citizen hotline, public feedback speed has increased by 40%.
Green Benchmark
It is expected to reduce paper consumption by over 100,000 sheets annually and lower carbon emissions by 30 tons, setting a "low-carbon office" benchmark for Changsha City.